Shipping a package abroad with USPS? The biggest roadblock is usually paperwork, not the box itself. USPS customs forms are the official documents that tell the destination country what’s inside your parcel, how much it’s worth, and why you’re sending it. Miss a field or get the details wrong, and your package can sit at the border for days.
Any time you ship something outside the United States, you’ll need a customs form. USPS offers a few versions, but the most common are the CN 22 for small items (under 4 lbs) and the CN 23 for larger parcels. If you’re sending a bike, a set of spare parts, or even a gift, you’ll fill out one of these. The form goes inside the package, so make sure it’s legible and securely attached.
There are a few exceptions. Items that are purely documents, like contracts or certificates, often qualify for a simpler process. But as soon as you add a non‑document item—say a phone charger or a souvenir—you’ll need the full customs declaration.
Step one is to be honest about the contents. List each item separately, even if you’re sending a single box of mixed goods. For a motorcycle part, write something like “Motorcycle brake lever – 1 piece”. Include the material (plastic, metal) if you know it; it helps customs agents classify the item.
Next, assign a value. Use the sale price or a reasonable market value. Under‑valuing to save on duties is a red flag and can lead to fines or seizure. If you’re not sure, check online marketplaces for similar items.
Don’t forget the purpose of the shipment. Choose from the drop‑down options: “Gift”, “Sale”, “Personal use”, or “Return”. Each has different tax implications for the receiver. For a bike you’re moving to a new home, “Personal use” is usually the best pick.
After you finish, sign the form. If you’re using the online USPS Click‑N‑Ship tool, you can generate a printable PDF that already has a barcode—just print it and stick it on the package. Hand‑written forms are fine too; just use clear, block letters.
Finally, double‑check the address. The customs form should match the shipping label exactly, especially the country name and postal code. A typo can cause the package to be rerouted back to the U.S.
Quick tip: Keep a digital copy of every customs form you submit. If a question pops up at the destination customs office, you can forward the PDF instantly, saving the recipient hours of waiting.
By following these steps, you’ll avoid the most common hiccups: delayed deliveries, unexpected duties, and returned parcels. The key is clarity—clear description, accurate value, and matching addresses. Once you’ve nailed the form, the rest of the USPS process is straightforward: drop it at the post office, get a tracking number, and watch it move across the globe.
So next time you pack a bike part, a souvenir, or any item for a friend overseas, grab the right USPS customs form, fill it out with care, and keep that paperwork hassle‑free. Happy shipping!
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